Overview
Job description
About the Position
The position will be to support an NHS clinical leader and their team with an expansive and multifaceted portfolio of work related to NHS Healthcare and Higher Education. This role will involve working across several universities and higher education providers in London as well as NHS providers.
This is an opportunity for applicants at a wide range of levels. Either an entry level personal assistant (PA) with pluck, enthusiasm, and an eagerness to learn or a skilled and experienced PA and administrator looking to work with exciting and impactful challenges in a new arena.
Working pattern
Full-time preferable, but >50% part-time considered. Working hours will generally be between 9-5 Monday to Friday, but some weekend or evening work will occasionally be required with time off in lieu. We work to tight deadlines and unpredictable demand, but we also appreciate your need for a personal life. As such we would look to establish a mutually beneficial flexible pattern of work.
Compensation
Salary of £28,000 – £38,000 depending on experience, skills, and potential. This post is eligible for the NHS pension scheme. The initial contract will be for six months with a view to extension.
Location
You can expect to spend up to 50% of your time working remotely. The post will primarily work out of an NHS health centre in North London 90% of the time. Activities take place across London and will involve some travel.
Leave
Five weeks of annual leave plus UK Bank Holidays. In addition, one week study leave for approved courses and development opportunities per year plus funding for relevant courses. Bonus day of leave when your birthday falls on a weekday.
Other benefits
· You will be supported and encouraged to undertake ongoing development or training activities
· Study funding of £500 per year to support approved courses and development opportunities
· A gateway to further management or leadership opportunities in higher education or healthcare
· The opportunity to support projects that improve health and education outcomes across London
Key responsibilities:
· Manage multiple calendars of meetings, teaching and engagements
· Curate and maintain task and to-do lists and priorities
· Coordinate meeting agendas, meetings rooms, and online conferences
· Manage expenses, purchasing and budgetary documentation
· Coordinate, book and arrange travel and logistics
· Maintain confidentiality and discretion in handling of patient and staff information
· Manage administrative tasks, prioritise, filter and action incoming emails and correspondence
· Manage events and keep activities on track including organising of conferences and teaching events
· Support meetings collating and producing minutes
· Draft reports, papers and presentations
· Provide holistic life support for both personal and work-related admin for the primary
· Communicate with patients, employees and stakeholders in a professional and compassionate way
Person Specification
Essential (E) or Desirable (D)
Qualifications, Education & Training
GCSEs in English & Maths at Grade 5 (Grade C) or above (E)
Bachelor’s degree in any subject (D)
Relevant courses/qualifications as a personal assistant (D)
Relevant qualifications in project management (D)
Skills/Knowledge
Advanced skills in Word, Outlook, Excel, PowerPoint (E)
Fluency in English (E)
Ability to use project management software or ability to learn (D)
Ability to use social media for basic marketing and communications (D)
Ability to produce newsletters using systems such as MailChimp (D)
Skills in basic web design or content production (for example Wix) (D)
UK driving license (D)
Experience
Experience organising events (E)
Experience of arranging meetings and producing minutes (E)
Experience working as a Personal Assistant, Events or Project manager (D)
Experience working within healthcare or educational settings (D)
Personal Characteristics
Ability to maintain confidentiality and to act with integrity (E)
Eager and keen to learn and responsive to feedback (E)
Excellent & adaptable communication skills to work with a variety of stakeholders (E)
Optimistic and supportive approach to working as part of a team (E)
Ability to work flexibly and independently (E)
Ability to work proactively and innovatively (E)
Curiosity, positivity & enthusiasm about healthcare and education (D)
Reference ID: MHGP-PA-2021
Contract length: 6 months initial contract with view to extension
Hours: 20-40 per week
Interviews will be arranged by email on a rolling basis. This will involve an initial online meeting followed by invitation to meet in person
APPLICATIONS THAT DO NOT ANSWER ALL THE APPLICATION SCREENING QUESTIONS WILL NOT BE CONSIDERED.
Job Types: Full-time, Part-time, Contract
Salary: £28,000.00-£38,000.00 per year
Additional pay:
- Bonus scheme
Benefits:
- Additional leave
- Flexible schedule
- On-site parking
- Sick pay
- Work from home
Schedule:
- Monday to Friday
COVID-19 considerations:
As a healthcare workplace we are taking all infection prevention and control measures including the use of face masks in communal and patient facing areas and ensuring all staff have appropriate vaccinations to protect themselves, colleagues and patients.
Ability to commute/relocate:
- London N17 6AA: reliably commute or plan to relocate before starting work (required)
Application question(s):
- Do you have GCSEs in English and Maths at Grade C or above (or Equivalent)?
- Do you wish to work part-time or full-time. Please indicate number of hours per week. Both options may be possible within this role.
- What are you looking for in a workplace and how can we best support you in your job?
- What relevant skills, experience or personal characteristics do you have that will help you succeed in this post?
- Why would you like this post?
Work remotely:
- Temporarily due to COVID-19
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NHS
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Personal Assistant