Overview
Job Title: Personal Assistant,
Location: Aldgate House, London
Are you able to deliver quality, accurate, timely and effective PA, secretarial and administrative assistance to the Fit Out Division team? To be a key contact for both internal and external clients? Then this could be the role for you.
This role requires someone who can work on their own using initiative, delivering high quality, accurate and effective PA and administrative support to three Divisional Directors, three Divisional Commercial Managers and their senior teams. Your interpersonal skills will be polished and you will be a pivotal member of the Agility business. You will be flexible and forward-thinking and willing to become involved in all aspects.
Here’s what you’ll be doing:
• Manage extensive diaries for Divisional Directors’ and Senior Commercial Managers’ in a proactive manner, allowing flexibility for priority meetings.
• Ensure Directors are compliant with mandatory health & safety leadership tours
• Provide continuous support, advice and guidance to Project Administrators / Document Controllers and oversee arrangements for their holiday / absence cover
• Prepare PowerPoint presentations for internal and external use
• Maintain an awareness of new starters and co-ordinate arrangements for their IT equipment, relevant IT access and induction itineraries
• Book internal and external meeting rooms and arrange teleconference / Skype connectivity, refreshments and catering as required
• Screen telephone calls, messages and correspondence and action or delegate when applicable
Skills & Experiences
• Proven experience of working in a similar PA role
• Knowledge and experience of the Construction industry
• Microsoft Office (Word/Excel/PowerPoint), Windows 10 and Outlook to an advanced level
• Attention to detail and accuracy
• A confident professional manner
• Able to communicate positively and effectively with internal and external teams
• Highly organised, able to plan and manage conflicting priorities
• A flexible approach
• Able to remain calm under pressure
• Able to maintain strict confidentiality in all work-related matters
• Brand awareness and ability to present work to a high standard
• A team player
How to apply
If you’d like to be part of #TeamISG – to dream smart, speak frankly, always care and never stop learning – the next step is to make your application by following the link below.
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