Overview
Job title: Executive Assistant to EVP
Responsible to: EVP, Universal Music Group & Brands
Department: Universal Music Group & Brands
Location of work: 4 Pancras Square, Kings Cross
Music is Universal
It’s the passionate and dedicated team at Universal Music who help make us the world’s leading music company. From A&R to finance, legal to digital, sales to marketing, Universal Music is the place to grow and develop your career within a truly commercial and innovative business that leads in everything it does.
Everyone is welcome to apply for our roles, and we are determined to ensure that no applicant or employee receives less favourable treatment because of gender, race, disability, sexual orientation, religion, belief, age, marital status, background, pregnancy or caring responsibilities. We also recognise the importance of diversity of thought within our teams and are fully committed to embracing the talents of people with autism, dyslexia, ADHD and other forms of neurocognitive variation.
We will always seek to make appropriate adjustments to recruitment, workplaces, and work processes to be fully inclusive to people with different needs and working styles. If you need us to make any reasonable adjustments for you from application onwards, including alternatives to the online form or to disclose a neurocognitive condition, please email UniversalMusicCareers@umusic.com
The A Side: A Day in The Life
Universal Music Group is the world’s leading music company. Operating in over 75 countries, UMG is a major actor in the expansion of the digital market and works with over 670 online partners worldwide.
At the forefront of innovation and to provide cross functional incremental revenues to the broader business, a specific division called Universal Music for Brands (https://www.umgb.com/) was established in 45 markets, covering 70 territories, and provides tailor-made entertainment marketing, creative, content and media solutions to many local and global partners.
The central UMGB team consists of specialist teams (insights & consultancy, creative, talent relations, legal, finance) and commercial teams (key accounts, new business, and market relations.)
We’re looking for an Executive Assistant to support the EVP, Universal Music Group & Brands.
The B Side: Skills & Experience
Be Organised
Coordination of events and meetings for the EVP, UMGB
Arrangement of the EVP travels, preparing itineraries (flight, train, hotels, transfers etc) and managing expense claims
Organize, plan and prepare the meetings including agenda and minutes
Management of the business social media of the EVP, notably on Linkedin
Participate in the organisation and operational management of internal team projects
Ticket ordering and distribution of tickets throughout the team for International events and awards
Co-ordination of the New Business Global team in London (IT equipment etc)
Support new employee onboarding; ordering necessary equipment, etc
Co-ordination, co-chairing of weekly Management meetings
Organisation of yearly global conferences
Responsible for entertainment within the department, birthdays, special moments and more (we have a lot of fun!)
Be Collaborative
Regularly interact with external and internal stakeholders at all levels
Work very closely with the Executive Advisor of the EVP in the preparation of his meetings, client pitch documents including presentation decks, etc
Person Specification
Necessary
Experience working as a team coordinator, executive assistant or similar at a large company
Experience in working in a fast-paced dynamic, high-pressured and international environment (ideally within music or media)
Outstanding communications skills
Previous experience of dealing with senior executives across an organisation
Skilled in relationship building with a high sense of integrity
Proven experience of working under own initiative and as part of a team
Excellent IT skills, especially in Powerpoint/Keynote, Word and Excel (or similar)
Proactive approach to work, able to pre-empt problems before they occur
A good teammate and team player
Desirable
Experience working in / passionate about music
Additional Languages
Bonus Tracks: Your Benefits
Group Personal Pension Scheme (between 3% and 9%)
Private Medical Insurance
25 paid days of annual leave
Interest Free Season Ticket Loan
Holiday Purchase scheme
Dental and Travel Insurance options
Cycle to Work Scheme
Salary Sacrifice Cars
Subsidised Gym Membership
Employee Discounts (Reward Gateway)
Just So You Know…
The company presents this job description as a guide to the major areas and duties for which the jobholder is accountable. However, the business operates in an environment that demands change and the jobholder’s specific responsibilities and activities will vary and develop. Therefore, the job description should be seen as indicative and not as a permanent, definitive and exhaustive statement.
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Universal Music Group
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Executive Assistant to EVP