Overview
To work as part of a team in the provision of executive assistant support for multiple departments.
Client Details
Law firm that provides legal expertise for multiple sectors and work with clients across Scotland, the UK and International locations.
Description
Diary management
Proactively organises partner management information for Division/Team (i.e. implementation and strategic plans)
Proactive Mailbox management
Open new clients/matters and Visual Files, obtaining information from client papers
Build and maintain knowledge of Sheriff Court and Court of Session Forms/Procedures
Must maintain intimate knowledge of current affairs in office and be able to deal with clients and third parties on a day to day basis
Organise expense claim forms and collate necessary receipts
Pay invoices in compliance with office internal procedures. Follow up process with relevant practice area through to completion ensuring completing appropriate cash forms as required
Assist with billing, attend team/billing meetings, prepare draft bills for Solicitors to sign off on, maintain responsibility for monthly printouts and ensure bills sent to clients timeously
Undertaking some specialist duties e.g. finance, marketing/business development and paralegal
Assist with the drafting, lodging and updating of court documents and papers
Organise and maintain Counsel’s papers both in paper form and electronically
Source travel and accommodation and liaise with Division credit card holder to confirm booking
Liaise with the Legal Document Specialists to ensure the completion of all Bighand dictation and documents within the required timescales, assisting where necessary.
Be aware of information security policies, and protect information assets from unauthorised access, disclosure, modification, destruction or interference at all times
Profile
Should have knowledge and experience of working within a busy team
Highly motivated with the ability to use initiative and be proactive is essential
Good communication skills and confident in dealing with people at all levels
Organises and prioritises time effectively to achieve deadlines
Presents a professional image to clients and other external organisations at all times
Seeks out opportunities to provide a more efficient and proactive service to Solicitors
Fast accurate typist – 60 wpm
Willingness to enhance IT literacy
Job Offer
Highly competitive salary and package. Flexible location
Legal
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Confidential
Competitive
Permanent
EA