Overview

To work as part of a team in the provision of executive assistant support for multiple departments.

Client Details

Law firm that provides legal expertise for multiple sectors and work with clients across Scotland, the UK and International locations.

Description

Diary management

Proactively organises partner management information for Division/Team (i.e. implementation and strategic plans)

Proactive Mailbox management

Open new clients/matters and Visual Files, obtaining information from client papers

Build and maintain knowledge of Sheriff Court and Court of Session Forms/Procedures

Must maintain intimate knowledge of current affairs in office and be able to deal with clients and third parties on a day to day basis

Organise expense claim forms and collate necessary receipts

Pay invoices in compliance with office internal procedures. Follow up process with relevant practice area through to completion ensuring completing appropriate cash forms as required

Assist with billing, attend team/billing meetings, prepare draft bills for Solicitors to sign off on, maintain responsibility for monthly printouts and ensure bills sent to clients timeously

Undertaking some specialist duties e.g. finance, marketing/business development and paralegal

Assist with the drafting, lodging and updating of court documents and papers

Organise and maintain Counsel’s papers both in paper form and electronically

Source travel and accommodation and liaise with Division credit card holder to confirm booking

Liaise with the Legal Document Specialists to ensure the completion of all Bighand dictation and documents within the required timescales, assisting where necessary.

Be aware of information security policies, and protect information assets from unauthorised access, disclosure, modification, destruction or interference at all times

Profile

Should have knowledge and experience of working within a busy team

Highly motivated with the ability to use initiative and be proactive is essential

Good communication skills and confident in dealing with people at all levels

Organises and prioritises time effectively to achieve deadlines

Presents a professional image to clients and other external organisations at all times

Seeks out opportunities to provide a more efficient and proactive service to Solicitors

Fast accurate typist – 60 wpm

Willingness to enhance IT literacy

Job Offer

Highly competitive salary and package. Flexible location

Legal

Finding a job in the UK is very easy now. You can see all job postings on this site. Please give us your e-mail address to see the type of posting or position you are looking for.

Confidential

Competitive

Permanent

EA