Overview

 
EMEA Soft Services Manager
 
My Clients are looking for a EMEA Soft Services Manager to join their Integrated Facility Management business line.
 
My Clients a professional services and investment management firm specialising in real estate help organisations around the world achieve their ambitions by owning, occupying and investing in real estate.
 
If you’re looking to step up your career, my client is the perfect professional home, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. They are focused on opportunity and want to help you make the most of yours.
 
 
Role Purpose
 
This position will be part of an Operational team with responsibility for providing high quality support and Continuous Improvement of the site-based delivery of soft services across all of the nine Client areas in EMEA. Under the direction of the EMEA IFM Program Manager (Soft Services), the role will have specific responsibility for developing and driving standards across the EMEA area and acting as an SME resource to support and Triage ad hoc challenges in a number of defined Soft Service functions. The Soft Services Manager (Operations) has the responsibility for ensuring the site based IFM teams have clear and consistent understanding of compliance, what good looks like and can monitor adherence. The Soft Services Manager (Operations) will be required to deep dive issues, be Owner (or part of) EMEA wide Projects or Programs and of most importance ensure standardisation and consistency of service and delivery within their allocated SME remit.
 
 
What his job involves:
 
The Soft Services Manager will work very closely with the EMEA IFM Program Manager (Soft Services), the Procurement team and with the onsite delivery teams.  Ensuring that both contractual obligations are protected and seeking to identify and deliver best practice and innovation from the service provider and the FM industry, in order to grow and develop the service delivery, to the highest standards, within the areas of responsibility.
 
To manage and develop the catering establishments within the terms of the catering policies, contracts and budgets
 
Key relationships are built with RFM’s, FM’s and OSC’s across IFM to identify and deliver continuous service improvements.
 
The Soft Services Manager will have a key role in driving sustainability within the areas of responsibility.
 
Overall responsibility for Projects or Programs assigned
The Soft Services Manager (Operations)  is responsible for ensuring that the vendor is managed in line with the IFM vendor management process, and in accordance with contracts, measurable Key Performance Indicators and Service Level Agreements.
 
In all instances, the Soft Services manager is responsible for working closely with the onsite delivery teams to ensure that:
 

  • Full compliance to food services and catering Health and Safety regulations is continuously achieved
  • Catering services are managed and delivered consistently across the portfolio of sites
  • New sites are seamlessly mobilised, working closely with the Sourcing Manager
  • Establish relationships with client Site Leads, Facilities Managers, Area and Regional FM managers, business partners such as EHS leads, IT to establish trust and credibility in the delivery of IFM services
  • Support the resolution of  Soft services FM issues at sites under purview, escalating when needed
  • Develop the team’s existing skills and add new competencies to enhance service and drive opportunities for more self-performance
  • Be the Food and Catering Services SME in EMEA and support the Client EMEA and Global Food Services Program
  • Manage subcontractors and suppliers to deliver goods and services against contracts and expectations
  • A critical team player, innovative with an attention to detail ensuring adherence to best practices etc.
  • Drive and promote safety culture within portfolio including subcontractors, suppliers and visitors
  • Liaising with the EHS team and assist with any technical issues arising from an incident, near miss, investigation or other circumstances which require an engineering subject matter expert.
  • Ensure client satisfaction with delivery of Facility Management services and provide a lead role in monitoring and increasing customer satisfaction.
  • Support in the implementation of short and long-term projects for the client as requested.
  • Import and implementation of my Clients best practices in the interest of exceeding client goals and expectations
  • Gap Analyses full sites Soft Services PPM schedule against site assets or existing schedules.
  • Supporting the sites with failures and remediation of Soft Services items
  • Working with the Line Manager and Stakeholders evaluate, propose and implement appropriate tools/processes to support the engineering function and evaluation of best practice compliance.
  • Full understanding of Operational Scope of Works across region
  • Oversight and support for Operations – providing real support (on-site and remote) to all Soft Services operations managed by my Clients
  • Assisting with issue resolutions
  • Supporting recruitment activities
  • Ensuing role out of consistent operations
  • Develop and support a sustainability and sourcing focus, delivering quality, frugal and sustainable solutions for Client.
  • Actively support the EMEA Procurement Lead on Procurement projects, savings paperwork, contract compliance and sustainability initiatives.
  • SLA & KPI tracking systems (Soft Services PPM and Critical Soft Services PPM compliance measurement)

 
Every day is different, and in all these activities, we’d encourage you to show your ingenuity.
 
Sound like you? To apply you need to be/ possess skills:
 

  • Ideally 6 years + exposure in Facilities Management role within a large commercial organisation.
  • Desired qualifications in HACCAP
  • ISO Certifications
  • Experience of leading FMCG within a corporate catering function at scale (Operations and Geography)
  • Experience of owning facilities contracts and supplier/ contractor management.
  • Quality, EHS and environmental related accreditations desirable
  • Facilities Management industry recognised related qualifications desirable
  • Educated to degree level or equivalent
  • Ability to work in collaborative team environment
  • Decision making / complex problem solving
  • Excellent verbal & written communication
  • High level of IT literacy
  • Strong communication skills
  • Practical experience in Soft Services contract delivery
  • Demonstrate a good working knowledge of soft services

 

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